This annex provides a system of identifying and locating
resources within the county and a method of activating
those resources during an emergency. The preservation,
conservation, and replenishment of these resources are
also included.
II.
SITUATION AND ASSUMPTIONS
A.
Situation
1.
Gaston County has many resources that can be used in the
event of a disaster, to reduce the impact on local
government and the public served.
2.
Each city/town within Gaston County has resources that
may be used in a disaster situation. When there is not a
direct impact on a municipality their resources may be
called upon, by prior agreement, to assist in damaged
areas.
B.
Assumptions
1.
The required resources will be available to provide for
the assistance to the endangered population.
2.
Persons or agencies requesting resources will follow
appropriate resource request policy / procedure.
3.
Within the National Response Framework, logistics
managements and resource support is an Emergency Support
Function (ESF-7)
and incorporates comprehensive national incident
logistics planning, management and sustainment
capability. Additionally this ESF provides resource
support (facility space, office equipment and supplies,
contracting services, etc.).
III.
CONCEPT OF OPERATIONS
A.
County departments and agencies will use their own
resources and equipment during emergencies and will have
control over the management of these resources when the
resources are needed to respond to an emergency
situation.
B.
Municipal departments and agencies will use their
resources and equipment during emergencies and will
maintain control over the management of their resources.
Use of these resources outside the incorporated limits
will be by requests of other municipalities or the
Gaston County Emergency Management
Administrator under prior agreement.
C.
The Finance Officer will prepare routine procurement
procedures for the acquisition or replacement of
resources during day‑to‑day operation and also develop a
procurement system to acquire expendable supplies during
emergencies.
D.
A resource manual identifying resources, the control
agency, and the procedures needed to activate these
resources at any time, will be kept in the Office of
Emergency Management.
E.
The
Emergency Management Administrator will also
identify those resources and capabilities that are
available in local businesses and industry and other
contributing organizations, and develop the mutual aid
agreements required to acquire those resources to
support Gaston County under emergency conditions.
F.
As key resources become depleted or unusual needs occur,
requests for assistance will go to the State of North
Carolina through the Division of Emergency Management.
The State can as needed expand its resources by making
requests to the Federal Government for assistance.
IV.
DIRECTION AND CONTROL
A.
Utilization of resources under the operational control
of local government response forces will be coordinated
by the Emergency Management Administrator under the
direction of the Chairman, County Board of
Commissioners.
B.
The commitment of resources from outside government will
be initiated by the Emergency Management resource.
C.
The mutual aid agreements developed pre‑disaster will
determine who will move, operate, maintain, and bear the
cost of operation for equipment used under emergency
conditions.
V.
CONTINUITY OF GOVERNMENT
The line of succession is:
A.
Emergency Management Administrator
B.
Fire Marshal
C.
Deputy Fire Marshal
D.
Resource Management does not fall under a centralized
control element, but is coordinated from the
Emergency
Operations Center during emergency operations.
Any person may
request an emergency resource through their immediate
supervisor.
The immediate
supervisor will determine if the resource is needed. If
needed, the supervisor will approve the request and
forward it to the agency/department head.
The
agency/department head will determine if the resource is
available from agency/departmental supplies or
resources.
If the
resource is available from
agency/departmental resources it will be
delivered by appropriate personnel or
otherwise authorized.
If the
resource is not available from
agency/departmental resources, a
Resource Request will be
completed by the agency/department head and
the Emergency Operations Center will be made
aware of the request.
Include the following in
your request:
Your agency or the agency or
organization requesting the resource.
Your name.
A telephone number where you can be
reached.
The type of resource you are
requesting.
The number of that type of resource
you are requesting.
The size (if applicable).
When the resource is needed (Give a
date and time and be reasonable; many
resources must be ordered from out of
the area and it may take 72 hours or
more).
The specific location the resource
is needed (include an address).
If the resource request is
approved, the agency requesting the resource
is financially responsible.
If the agency requesting
the resource is requesting a vehicle,
generator or similar equipment be sure to
use
ICS Form 218 (Support Vehicle Inventory)
The requesting agency is
also responsible for completing
FEMA Form 90-127 (Force Account
Equipment Summary Record). If you are not
familiar with this form and need
instructions, click
here.
At the end of the
emergency/disaster or when the state of
emergency has been terminated, return
resources or inventory those resources that
will be retained.
Submit reports to the
Emergency Management Administrator and/or
the Finance Director as instructed.
The
Emergency
Operations Center (EOC) will examine the request and
approve or disapprove and inform the person or agency
making the request.
The person or
agency/department that requested the resource (if
security levels in the database permit it) may follow
and track the request via computer.
Note: A
computer generated tracking may appear similar to:
(click on the image above for a larger view)
The requested
resource will be tracked by EOC personnel assigned to do
so. Tracking will include:
The date and time the
request was made and what resource was
requested.
Who made the request and by
whom the request was received.
If the request has been
approved, pending, or denied.
Ensure the
receiving agency completes
ICS Form 218 and
FEMA Form 90-127 ,as appropriate, and submits those
forms to the Emergency Management Administrator and/or
Finance Director at the termination of the emergency.
Ensure
submitted reports complement and are verified by
database entries.
Ensure each
resource request in the database has a disposition
before closing the event and/or archiving or deleting
database records.
Print the
appropriate number of copies of each resource request
record and attach the record(s) to the appropriate
report submissions from the various agencies.
A
listing of resources that may be available for use
during an emergency/disaster is maintained by Emergency
Management.
Use of
resources from this list must be approved by the
Emergency Operations Center and/or the Emergency
Management Administrator.
Resources from
this listing often require the rental or purchase of the
resource.
As much as
possible "pre-position contracts", standing contracts,
purchase contracts or applications have been made for
the resource prior to a major emergency/disaster.
Just because a
resource is listed, does not mean it is readily
available or not already in use. There is no database
correlation between "Available resources" and "Resource
requests". This is intentional. Available resources may
not be in the county inventory and must be ordered as
would any commodity.
Only authorized
personnel may view, update, modify, add to or delete
from this
database.
Specific
instructions about entering, updating, modify or
deleting data from the database can be found in the
Help manual
